These 8 best CMMS software can streamline maintenance operations, manage work orders, track assets, and schedule preventative maintenance.
No matter what kind of business you run, maintenance is essential to keeping everything running smoothly. From machinery to vehicles to facilities, things can quickly break down without proper maintenance and cause significant interruptions in productivity. That’s where CMMS (Computerized Maintenance Management System) software comes in.
A Computerized Maintenance Management System (CMMS) software aids in managing assets, maintenance scheduling, and work order tracking. It serves as a centralized database for all maintenance activities, allowing businesses to streamline their maintenance operations and increase efficiency.
In this article, we will discuss the seven best CMMS software options available for efficiently managing your maintenance operations.
What is a computerized maintenance management system (CMMS)?
Before we dive into the top CMMS software, let’s first understand what it is.
A CMMS is a digital platform that helps businesses manage their maintenance operations more efficiently. It enhances maintenance task management, equipment data, and inventory control for organizations. This software aids maintenance professionals in effectively planning, tracking, and optimizing maintenance activities, ensuring a well-structured approach to asset management and maintenance scheduling.
A CMMS software provides valuable insights into equipment performance and maintenance requirements, facilitating proactive maintenance strategies and enhancing operational reliability. Furthermore, it generates reports for maintenance costs, labor hours, and equipment downtime, providing valuable data for decision-making and budgeting.
Many CMMS software options are cloud-based, making them accessible from any device with an internet connection. This feature allows maintenance teams to stay connected and updated on tasks and schedules regardless of location.
From large manufacturing plants to small businesses, CMMS software provides numerous benefits in streamlining maintenance operations and increasing productivity.
8 Best CMMS Software for Managing Your Maintenance Operations
Let’s explore seven of the best CMMS software options available.
MaintainX is work execution and procedure digitization, and maintenance software that caters to industrial and frontline teams. The software is designed to assist companies in streamlining maintenance operations, enhancing asset management, and empowering workers. With its mobile-first platform, MaintainX provides a modern and IoT-enabled solution for operations, maintenance, and reliability teams.
If you’re searching for an intuitive and efficient CMMS solution—the MaintainX platform is one of the best CMMS software, as it is being used to manage over 2.5 million assets and 15 million work orders. The key features of MaintainX include maintenance work orders, preventive maintenance, safety procedures, safety and environmental audits, multi-site reporting, IoT & ERP integrations, auditing and inspection workflows, training checklists, parts order management, and more.
MaintainX is used by hundreds of thousands of workers globally and consistently helps customers reduce unplanned downtime and increase asset availability while meeting complex compliance needs and keeping workers safe.
Pros
- User-friendly interface
- Available on mobile devices
- Real-time updates and communication
- Customizable workflows for specific tasks
Cons
- Limited integration capabilities compared to other CMMS software options
- No email system to communicate with clients and vendors without the app
Users
Facility managers, maintenance supervisors, schools, governments, fleet managers, restaurants, warehouses, SMEs, etc.
Pricing
There is a free plan, while premium plans start at $16 per user per month. There is a 30-month free trial as well.
Developed by Rockwell Automation, Fiix CMMS is one of the best CMMS software for maintenance management. Fiix is a cloud-based, user-friendly CMMS software that streamlines maintenance planning, tracking, and optimization. Fiix enables you to organize assets and inventory efficiently, manage work, integrate with business systems, and make data-driven decisions. This CMMS software has customizable dashboards that provide a comprehensive view of your work, parts, costs, schedules, and KPIs in one convenient location. Whether on desktop or mobile, our technician-focused apps empower you to create, schedule, prioritize, and receive task notifications from anywhere, even offline.
Pros
- Easy to use
- Comes with excellent customer service
- Allows users to manage resources, assets, and facilities from anywhere.
- Can store files
Cons
- Creating reports on Fiix is cumbersome
- Migrating inventory data from one system to another
- inability to customize the cost of the software based on needs
- Logs users out if not used for a few minutes
Users
Manufacturing, oil and gas, utilities, construction, warehousing, distribution, etc.
Pricing
A free plan is available, with premium plans starting at $45 per user per month. Premium plans come with a 30-month free trial period.
UpKeep is a comprehensive asset operations management platform that empowers businesses to scale. This CMMS software equips maintenance, reliability, and operations teams with the necessary tools and information to maintain efficient and effective operations.
With UpKeep, you can effortlessly streamline the day-to-day maintenance life cycle, optimize asset utilization, and gain valuable insights from real-time performance data. Upkeep helps teams maintain a centralized command center to streamline work order management, asset tracking, and maintenance processes, ensuring swift resolutions.
UpKeep provides a unified platform for all technicians, simplifying service and support access. Furthermore, with UpKeep, reliability teams can effectively measure and optimize the long-term efficiency of their assets throughout their lifespan.
Pros
- Excellent organization features and simple functionality.
- User-friendly interface
- Direct reports and uploading pictures in the software is easy.
- Offers useful and comprehensive features for the price
Cons
- The app doesn’t work offline
- Text input in the app requires work
Users
Manufacturing, agriculture, healthcare, food processing, hotels, oil & gas, facilities management, construction, warehousing, distribution, utilities, etc.
Pricing
There is a free plan available, with premium plans starting at $45 per user per month. Premium plans come with a 30-month free trial period.
Fracttal One is an intelligent cloud-based enterprise asset management and maintenance management software that be accessed from any device and location. It is 100% mobile, online, and cloud-based, making it accessible to companies of all sizes and industries.
Fracttal One is ideal for professionals as it documents and records work orders, locates and ranks assets, track operation, and facilitates clear communication between departments. This is also one of the best CMMS software for executing maintenance plans, monitoring KPIs, and tracking equipment and suppliers,
Modern maintenance management relies on data, and Fracttal One provides technicians, planners, and decision-makers with historical, fast, and updated information. It enables asset performance monitoring and drives continuous improvement.
Whether you’re using a computer, smartphone, or tablet, Fracttal One provides total accessibility and an exceptional user experience.
Pros
- High-quality software with excellent maintenance assistance feature
- Impressive dashboard
- Easy-to-use and intuitive catalogues and processes
- The software has a functional sales model
Cons
- The application does not work without a network connection
- Loading information for the first time can take a lot of time
Users
Manufacturing, healthcare, services, hotels, mining, transport, education, technology, energy, etc.
Pricing
Fracttal One offers both free plans and paid plans. Premium plans start at $255 per user per month. Premium plans also come with a 30-month free trial period.
Limble CMMS is a user-friendly, mobile-first software solution that simplifies maintenance management. Limble allows users to manage maintenance work, automate scheduling, generate insightful reports, monitor work history, and efficiently organize their assets. With Limble, customers reported a remarkable reduction in downtime by 37%, a substantial increase in productivity by 41%, a significant decrease in part spending by 29%, and an impressive extension of asset life by 23%. Major global companies such as McDonalds, Nike, Sony, Siemens, Mitsubishi, and General Mills trust Limble for all their maintenance task. If you’re searching for one of the best CMMS software for creating, updating, tracking, and completing all maintenance tasks efficiently and with fewer mistakes—Limble is the ideal CMMS for you.
Pros
- The software is flexible and allows users to design and redesign
- Useful QR scan feature
- The custom dashboard feature allows users to see at a glance
- Easy to use, and the mobile version of the software can be used without downloading the app
- Great asset cost and history tracking
Cons
- Generating preventive maintenance reports is tedious
- No onsite hosted install option
Users
Manufacturing, equipment, hospitality, gyms, small businesses, property, facilities, churches, buildings, non-profits, schools, etc.
Pricing
Fracttal One offers both free plans and paid plans. Premium plans start at $8 per user per month. Premium plans also come with a 30-month free trial period.
Asset Panda is classified as one of the best CMMS software for tracking asset maintenance and repairs. It is cloud-based and allows you to track your devices and establish connections between them effortlessly. This CMMS platform works best for monitoring computers, contracts, or construction equipment or materials—Asset Panda can be customized to your specific workflows, naming conventions, and use cases.
If your workflow or asset maintenance tasks are being hindered because of downtime, well Asset Panda is your ideal CMMS. Downtime with Asset Panda is non-existent and thanks to its comprehensive set of features, including custom fields, workflows, notifications, and reports, your overall productivity is enhanced.
Asset Panda enables you to generate work orders, monitor maintenance activities, maintain detailed historical data, and keep your organization informed. From managing maintenance to preventive measures, this CMMS helps organizations save time, reduce costs, extend asset lifecycles, and enhance productivity.
Pros
- Innovative features and intuitive design
- Customizable for any work environment
- Flexible, adaptable, and easy to implement
- Integration with AD and Zendesk
- Excellent implementation support
Cons
- Generated reports can’t be downloaded
- Reports can only be received via emails
Users
CFOs, IT leaders, operations managers, facilities managers, and more.
Pricing
Asset Panda has not disclosed the pricing details for this specific product or service. We recommend contacting Asset Panda directly to acquire the most up-to-date pricing information.
Smartsheet is an intuitive online work management platform that small and large organizations can leverage this CMMS to plan, track, manage, and report on their work processes. Smartsheet has a user-friendly and versatile interface, and its comprehensive features enable teams to streamline maintenance operations, enhance budget tracking, efficiently manage work orders, and access real-time data and reporting. The Smartsheet mobile app ensures that teams have instant access to critical information, enabling you to save time on processes and focus more on delivering exceptional results.
Pros
- Easy to use
- Functional features Automation and collaboration
- The ability to create forms and communication plans
Cons
- Difficulty in grouping sheets
- Document compatibility could have been better
Users
Smartsheet is designed for various project management processes across all organizations, from small and medium-sized (SMEs) to large enterprises.
Pricing
Like most CMMS platforms, Smartsheet offers both free plans and paid plans. Premium plans start at $7 per user per month. All premium plans come with a 30-month free trial period.
If you are considering leveraging one of the best CMMS software to increase the maintenance efficiency of your organization, FMX is one of the most highly regarded and extensively reviewed CMMS software out there. FMX (Facilities Management eXpress) is a state-of-the-art, cloud-based software solution designed for facilities management. It empowers facilities managers to effortlessly track work orders, efficiently schedule resources, and effectively plan maintenance tasks. Seamlessly manage maintenance tasks from your mobile device, whether viewing them on a calendar or an interactive floor plan.
With its user-friendly interface and high level of customization, FMX offers a seamless experience for users to track, submit, and manage requests, assets, and events through its calendar view. This solution gives facilities managers and owners enhanced visibility into their costs and processes and valuable insights into their teams’ and equipment’s performance through customizable reports and dashboards.
Additionally, FMX enables managers to access step-by-step inspection and service checklists by scanning QR codes with their mobile devices when servicing various types of equipment. If you elevate your organization’s maintenance operations to new heights, FMX is the way to go.
Pros
- Great customer support
- Excellent integration with the building automation software is
- Great price point
- Ideal for schools and religious establishments
- The Respond feature is a great addition
Cons
- Some modules may not be compatible with the organization’s existing workflow
- Some critical management solutions didn’t perform well
- The reports section is missing some essential logs and lists
- Equipment manuals are challenging to navigate
Users
K-12 schools, higher education, manufacturing, governments, municipalities, zoos, restaurants, religious organizations, hospitals, banks, property management companies, healthcare facilities, etc.
Pricing
FMX doesn’t offer a free version. It only offers customized paid plans. FMX has not disclosed the pricing details for its product on its website. We recommend contacting FMX directly the pricing information.
Summary
As technology advances and industries become more complex, reliable CMMS software becomes increasingly essential for organizations of all sizes. By implementing one of these top CMMS solutions, organizations can avoid maintenance issues and make data-driven decisions to improve their operations.
These are the best CMMS software solutions in the market that organizations can consider to improve their maintenance operations and processes. Each platform offers unique features and capabilities that cater to different industries, workflows, and use cases. Various organizations have reviewed these CMMS solutions, from innovative features to customizable interfaces and excellent customer support. It is essential to carefully evaluate your organization’s maintenance needs and processes before selecting the best CMMS software that fits your requirements.
With the proper CMMS solution, you can streamline your maintenance operations, reduce costs, increase productivity, and achieve your organization’s overall goals.
